GUIDELINES FOR FEEDING OF INTERNAL MARKS IN THE OFFICIAL PORTAL
1)Online feeding of internal marks is altogether different from Online furnishing of SSC candidates data. An opportunity was given for correction/revision in Students data previously. But no such facility will be provided for Online furnishing of internal marks. Once the marks entered and confirmed by the Headmasters it is sealed once for all. Therefore utmost care shall be exercised by the Headmasters. The entire work should be completed under the close monitoring of the Headmasters concerned.
2)The entire process of posting of Online furnishing of internal marks comes under the purview of Act 25 of 1997. Any negligence while posting of marks, awarding of marks without conducting tests, awarding of marks without valuation, showing wilful bias/favour towards any candidate etc., will attract the penal provisions of Act 25 of 1997 which ranges from punishment with imprisonment for a term which shall not be less than Five years but which may extend upto 10 years and with a fine which shall not be less than Rupees Ten thousand but which may extend upto Rupees One lakh.
PROCEDURE FOR WORKING OUT THE FORMATIVE TESTS MARKS AND
1)The Headmasters shall keep the cumulative records containing the marks of 4 Formative tests of all the subjects of SSC candidates ready by the end of 1st week of February 2015.
2)He has to verify the marks posted in the cumulative record with reference to the subject wise records, and other evaluation material maintained by subject teachers. The Headmasters are required to undertake this exercise after completion of every formative test and ensure that thesubject-wise records maintained by the concerned subject teachers are
100% accurate. The teachers shall sign on the subject wise individual
records where formative test marks are recorded after completion of every formative test. Similarly the Headmasters concerned also shall
authenticate the records by putting their signatures after verification of the records.
3)Similar exercise has to be done by the Headmasters in respect of posting of subject wise marks on the cumulative records. The Headmasters may obtain the signature of individual teachers, if necessary, on the cumulative record also while duly affixing his signature on the record in token of having verified the marks posted on the record. This completes the authentication of records.
4)The Headmasters shall take the subject wise and candidate wise average of the formative test marks thoroughly before posting of marks Online.
For example: Suppose a student has secured 12 marks in the 1st formative test, 14 in the second, 15 in the third and 13 in the 4th formative test in a particular subject, then the average has to be taken as follows:
The sum of the 4 formative tests : 12 + 14 + 15 + 13 = 54
Average : 54/4=13.5
The 13.5 may be rounded off to 14 and the figure has to be taken into account for posting.
If the average score is between 13.1 to 13.4 it has to be rounded off to
13only.
5)In case a candidate has taken only three formative tests and absent for 4th formative test, it is the responsibility of the concerned teacher and the
Headmaster to conduct the 4th formative test by intimating the same to the candidate. If the candidate fails to turn-up and if the candidate attendance is within the range of condonation, the sum of the marks of 3 formative tests secured by the candidate shall be divided by 4 and the Quotient has to be taken into account.
For example: A candidate has secured 15 in the 1st formative test, 14 in the 2nd, 15 in the 3rd test and absent for 4th formative test.
The sum of the 3 formative tests : 15 + 14 + 15 = 44
Divide it by 4 : 44/4=11
The Quotient 11 has to be taken into account.
6)Similarly, the cumulative record meant for Co-curricular areas shall be authenticated and kept ready for Online posting.
PROCEDURE FOR ONLINE FEEDING OF INTERNAL MARKS
1)Once the cumulative records of internal marks as well as Co-curricular areas are ready Online feeding of internal marks shall be taken up as and when the schedule is announced.
2)Before proceeding with the Online work, the Headmasters and his Staff are informed to be thoroughly conversant with the G.O Ms.No.17 dated14-05-2014 and the G.O.Ms.No.2 dated 26-08-2014.
3)The Headmaster has to take utmost care while feeding the marks in the computer. He shall not entrust this item of work to any other Person but he may take the assistance of others. He has to ensure the marks of one candidate are not posted for another candidate.
4)The internal marks of all subjects of a candidate i.e., both curricular andco-curricular shall be entered in the computer. If any field of any candidate not entered, the computer will not allow you to move further.
5)In case of candidates who are exempted from taking 1 or 2 Languages as per the G.O.Ms.No.33 dated 19-03-2001 (Physically Handicapped candidates) the columns meant for entering internal marks in such cases are already disabled.
6)In case of candidates who are genuinely Physically Handicapped but not shown as Physically Handicapped in the student’s data, in such cases the
Headmasters has to enter ‘0’ in the column meant for entering the internal marks of concerned language/languages. But the Headmaster cannot decide himself whether such candidates comes under the purview of G.O or not unless he has already submitted Physically Handicapped
certificates issued by the District Medical Board to the O/o the Director of Government Examinations. Otherwise the candidate’s result will be declared as Withheld.
6)After completion of entering of marks, the Headmaster can take printouts in sufficient numbers and handover the printouts to the candidates for their verification and signatures. This helps avoiding the wrong posting of marks, posting of one candidate’s marks for another etc., Then verify the data with reference to the corrections made by the students, cumulative records etc., thoroughly with the help of other teachers. Carryout the corrections if any, take the print out and verify it again to ensure 100% accuracy of the data.
7)Once the confirmation is done in the Computer, the editable option will be closed once for all. Now take 3 printouts and authenticate the reports by affixing the Headmaster signature. Take the printouts along with the subject wise as well as cumulative records to the concerned Deputy Educational Officer for further verification and authentication. The Deputy Educational Officers will verify the printouts with reference to the Registers brought by the Headmasters and sign the printouts in token of his verification/authentication. The Headmasters shall have to preserve one copy in their schools as a permanent record for future references and inspections. The other 2 copies will have to be handed over to the Deputy Educational Officer. The Deputy Educational Officers inturn will send one copy of the internal marks of all the Schools of his division to the District Educational Office on the scheduled date while retaining one copy with him.
DUTIES OF THE DEPUTY EDUCATIONAL OFFICERS
1)The Deputy Educational Officers shall circulate the guidelines to all the High Schools under his jurisdiction. Organise the trainings to all the Headmasters on the feeding of internal marks in the computer.
2)Visit atleast 2 High Schools, preferably one Government School and one
Private school till the entire process is completed in order to ensure that the process of entering the internal marks is transparent and accurate.
3)Initiate disciplinary action against the errant Headmasters who are found to be negligent in attending the work.
4)Constitute sufficient number of verification teams (not less than 5 teams) consisting of efficient Headmasters/Teachers. Train them adequately to inspect/scrutinize the subject wise records, cumulative records and posting of marks in the computer.
5)Verify the printouts of internal marks entered by the Headmasters with reference to School records and ensure the reports are 100% accurate.
6)The Deputy Educational Officers shall have to affix their signatures on the printouts after the verification is completed and handover one copy to the concerned Headmasters while retaining one copy in their offices for future inspection. They have to send one copy of internal marks sheet of all the Schools under his jurisdiction and send to the District
Educational Office on the scheduled date.
7)Prepare a schedule allotting the specific number of schools on each day for verification of records so that last day rush can be avoided. Allotting number of schools on each day for verification depends upon the number of schools in the concerned divisions.
8)The Deputy Educational Officers shall monitor the entire work of entering the internal marks on day to day basis by visiting the DGE website and alert the Headmasters who have not started/completed the work.
9)Submit tour diaries/work done statements for the period to the Commissioner and Director of School Education while extending copies to the Director of Government Examinations, Director of SCERT and the DEO concerned.
DUTIES/RESPONSIBILITIES OF DISTRICT EDUCATIONAL OFFICER
1)Monitor the work of Online entering of internal marks with Dy.Eos on day to day basis till the work is completed.
2)Visit one or two schools every day and ensure that the schools are entering the internal marks accurately and see the work is completed as per schedule.
3)Review with the Deputy Educational Officers and get their visit reports every day.
4)Arrange trainings for Deputy Educational Officers and Headmasters on the subject.
5)Communicate guidelines to all the Schools.
6)Initiate action against the Headmasters/Schools who are found to be negligent of the work.
7)Collect one copy of the internal marks from all the Schools through Deputy Educational Officers and arrange to send to the Office of the Director of Government Examinations on the scheduled date.
8)Submit daily reports to the Commissioner and Director of School
Education as well as to the Director of Government Examinations till the work is completed.
DUTIES OF RJDSE
1)Review the progress of the work on day to day basis with the DEOs/Dy.Eos concerned.
2)Visit at least not less than 2 Schools everyday and ensure the accurate entry of internal marks by the Headmasters.
3)Initiate action wherever necessary.
4)Appraise the latest stage of the work to the C&DSE and DGE from time to time.
5)Ensure the divisional level trainings are conducted by the
DEOs/Dy.Eos.
DIRECTOR
